Pre-Event
Full destination proposal to include;
Flight options
Hotel options
A choice of ground programmes such as restaurants, tours and activities
Itemised costing in line with your brief and budget
Full presentation to clients of the proposal and ideas and regular client update meetings If necessary, site inspection to further research and confirm various aspects of the programme
Development of a payment schedule and a structure for payments to all suppliers
Production of appropriate Event Documentation such as travel packs to include registration form, full travel itinerary
Luggage labels, detailed hotel and destination information and brochures
Organisation of travel and event insurance if required
During Event
Dedicated Incentivise staff to accompany the group to co-ordinate every aspect of the programme and ensure its smooth running
Dedicated hospitality desk where appropriate
Post Event
Production of a detailed and itemised Final Costing
Management of all final supplier payments
De-brief meeting with client to evaluate success of the trip